Charge Codes

On your left hand side, click on "Settings" / "Charge Codes" to see a list of all Charge Codes.

Search by Charge Code Name or Number to find a Charge Code

Filter by Charge Code status or Approver Layers to filter Charge Codes

Sort by Charge Code name or ID to sort Charge Codes

Click on any Charge Code record to view Charge Code details.

Click on "Create Charge Code" to add a new Charge Code

If you want to deactivate any Charge Code, you only need to go to that Charge Code detail and deactivate it by turning off the active status from here.

You can select the services that will be available to be booked using this charge code. If a service is not included in this list, employees will not be able to raise a request on this charge code for this service

If you wish to enforce your employees to enter external reference details (external organization reference number/date), then you can turn this on. Employees will be forced to enter the external reference number & date before being able to submit any flight/hotel request.

Click on "Add Approver" to add Employees who will be able to approve your travel requests.

*Please note that if you do not assign approvers, employees will be able to raise a request without validation

You can specify a maximum of 3 approver layers. In each layer, you can add a maximum of 10 approvers. When adding the approvers, any travel request submitted via this Charge Code, those approvers are notified so they can reject or approve these requests. Anyone of the allowed approvers on a layer will be able to approve a request.

Click on "Add Approvers" to add or modify out of policy approvers who woll need to approve requests that do not conform to the travel policy.

*Please note that adding Out Of Policy Approvers allows you to select specific employees who will need to approve out of policy requests, even after the normal approvers approve such requests.

Add Employees who will be able to use this charge code. If the list is empty, all employees in your organization will be able to use this charge code.